Just as with any other organization, a condominium association can decide to change its management company. If your association is considering this step, there are some things you need to know in order to make the transition as smooth as possible. In this post, we’ll discuss the signs that it might be time to switch management companies, the steps you need to take in order to make the change, and what you should watch out for afterwards.

Signs It Might Be Time to Switch Condo Association Management

Just as with any other organization, a condominium association can decide to change its management company. If your association is considering this step, there are some things you need to know in order to make the transition as smooth as possible. In this post, we’ll discuss the signs that it might be time to switch management companies, the steps you need to take in order to make the change, and what you should watch out for afterwards.

Signs It Might Be Time to Switch Condo Association Management Companies

There are several signs that it might be time for your condominium association to consider switching management companies. If you’re noticing any of the following, it might be time for a change:

1. Your current management company is not meeting your needs.

2. There has been a change in leadership within your association, and you want to explore new options.

3. The contract with your current management company is coming to an end, and you want to see what else is out there.

4. You’re not happy with the level of service you’re receiving from your current management company.

5. You feel like your association could be doing more/better.

5 Tips for an Easy Transition of Condo Association Management Companies

Making the switch from one management company to another doesn’t have to be a difficult process. Here are five tips to make sure the transition is as smooth as possible:

1. Start by doing your research. You’ll want to find a management company that is a good fit for your association. Ask around for recommendations, read online reviews, and compare pricing and services.

2. Once you’ve selected a new management company, reach out to them and set up a meeting. This is a great opportunity to ask any questions and get to know the team you’ll be working with.

3. Put together a transition plan. This plan should include everything from transferring financial records to updating your contact information.

4. Notify your members about the change. Be sure to communicate the reasons for the switch and what they can expect from the new management company.

5. Allow plenty of time for the transition. Depending on the size of your association, this process can take several months. Make sure you allow enough time for everything to be done properly.

Things to Take Care of Before You Switch Property Management Companies

There are some things you’ll need to take care of before you switch property management companies. Here is a list of some of the most important things to take care of:

1. Give notice to your current management company. Depending on your contract, you may be required to give them a certain amount of notice before you end the relationship.

2. Transfer financial records. You’ll need to make sure all financial records are transferred to the new management company. This includes bank statements, invoices, and tax records.

3. Update your contact information. Be sure to update your association’s contact information with the new management company. This includes your mailing address, phone number, and email address.

4. Collect keys and access cards. If your association uses keys or access cards for entry into the building, you’ll need to collect these from the current management company and provide them to the new management company.

5. Cancel any existing contracts. If your association has any existing contracts with vendors, you’ll need to cancel these before you switch management companies.

Making the switch from one condo association management company to another doesn’t have to be a difficult process. By doing your research, selecting a reputable management company, and following these tips, you can ensure a smooth transition for your association.

With more than 2 decades of experience in property management and more than 200 buildings managed in that time, we at Hales Property Management know what makes buildings work! Contact us today to request a proposal!

It’s that time of year again — budget season for Condo Associations! If you’re a Board member or Property Manager, you know how important it is to get the budget right. The goal is always to maintain or improve the property while keeping costs down and building up reserves. But sometimes that can feel like a daunting task.

We’ve put together some tips to help you cut costs and increase your reserves without raising assessments. Read on for our top tips for budgeting success in 2023.

1.

It’s that time of year again — budget season for Condo Associations! If you’re a Board member or Property Manager, you know how important it is to get the budget right. The goal is always to maintain or improve the property while keeping costs down and building up reserves. But sometimes that can feel like a daunting task.

We’ve put together some tips to help you cut costs and increase your reserves without raising assessments. Read on for our top tips for budgeting success in 2023.

1. Review your current expenses and look for areas where you can cut back

The first step in creating your budget for the upcoming year is to take a close look at your current expenses. Are there any areas where you could cut back? For example, perhaps you’re paying for a service that you no longer need or you could switch to a less expensive vendor. It’s also a good idea to review your current contracts and see if there are any opportunities for renegotiation.

2. Make sure you’re getting the most out of your revenue sources

Your Association likely has several revenue sources, such as assessments, rental income, and interest on investments. Make sure you’re maximizing these income streams by conducting a regular review. Are your assessment rates competitive? Could you be earning more on your investments?

3. Plan ahead for large projects

If you know that you’ll be undertaking a large project in the upcoming year – such as a roof replacement or parking lot resurfacing – start planning and budgeting for it now. The sooner you start saving, the less impact the project will have on your day-to-day operations.

4. Take advantage of discounts and incentives

There are often discounts and incentives available for Associations that take steps to improve their energy efficiency or make other upgrades. See if there are any programs that your Association could take advantage of in the upcoming year.

5. Stay up-to-date on industry trends

Finally, it’s important to stay up-to-date on industry trends so that you can anticipate changes in the marketplace. This will help you make informed decisions about your budget and stay ahead of the curve.

By following these tips, you can set a budget for the upcoming year that will help your condo association save money and increase its reserves. If you need help in managing the operations of your building, reach out to us to request a proposal!

However, with a little bit of preparation, the entire process can be much smoother. Here are eight tips to help you prepare for your HOA’s annual meeting season:

1. Review the agenda and make sure you understand what will be discussed at the meeting. If there are items you’re not familiar with, ask a board member or your property manager for more information.

2. Make sure you have everything you need to participate in the meeting. This may include a copy

However, with a little bit of preparation, the entire process can be much smoother. Here are eight tips to help you prepare for your HOA’s annual meeting season:

1. Review the agenda and make sure you understand what will be discussed at the meeting. If there are items you’re not familiar with, ask a board member or your property manager for more information.

2. Make sure you have everything you need to participate in the meeting. This may include a copy of the association’s bylaws, a list of current members, and any other relevant documents.

3. Consider what questions you want to ask or what topics you want to discuss during the meeting. This will help you stay focused and make the most of your time during the meeting.

4. If you’re unable to attend the meeting in person, find out if there’s an option to participate remotely (by phone or online). This way, you can still be a part of the discussion and decision-making process.

5. Be respectful of other members’ time and opinions. If you disagree with someone, state your position calmly and respectfully. Avoid getting into heated arguments or personal attacks.

6. Remember that the meeting is a chance for everyone to share their thoughts and ideas. Try to be open-minded and willing to compromise.

7. The meeting is also a good opportunity to get to know your fellow members better. Take some time to socialize before or after the meeting, and exchange contact information so you can stay in touch throughout the year.

8. Finally, don’t forget to thank your board members for their hard work. They volunteer their time and efforts to make your community a better place, so show them your appreciation!

And if you think your HOA could use some help in managing your building, contact us today to request a proposal for association management services!

Condo living has many perks—the close-knit community feel, the amenities, and the convenience of having everything you need nearby. But one thing that can be challenging in a condo is making the most of the space you have.

If you’re struggling with storage or organization in your condo, try out some of these tips to help optimize the space and make your home work better for you:

1. Get rid of anything you don’t use regularly. If you haven’t used something in six months,

Condo living has many perks—the close-knit community feel, the amenities, and the convenience of having everything you need nearby. But one thing that can be challenging in a condo is making the most of the space you have.

If you’re struggling with storage or organization in your condo, try out some of these tips to help optimize the space and make your home work better for you:

1. Get rid of anything you don’t use regularly. If you haven’t used something in six months, chances are you don’t need it. Sell it, donate it, or throw it away.

2. Use vertical space. Stack items on top of each other instead of spreading them out. This will help clear up floor space and make your condo feel less cluttered.

3. Use under-bed storage containers to store out-of-season clothes or extra bedding. This is a great way to make use of otherwise wasted space.

4. Keep your closet organized by investing in some good storage containers. This will help you maximize space and keep your closet looking neat and tidy. While these storage solutions can be pricey, think about it as the long-term purchase it is.

5. Use a wall-mounted coat rack to hang your coats and jackets. This will free up space in your closet and make it easier to grab what you need when you’re on the go.

6. Utilize all of the nooks and crannies in your condo. Install shelves in empty corners or use baskets to store items underneath tables or desks.

7. Get creative with your furniture placement. For example, try using a dresser as a TV stand. This will help you save space and create a unique look for your condo.

8. Use multi-purpose furniture whenever possible. A coffee table that doubles as a storage ottoman is a great way to save space and keep your living room tidy.

9. Hang curtains close to the ceiling to make your windows look larger and your rooms feel more spacious.

10. Keep your counters clear by storing items that you don’t use regularly in cabinets or pantries. This will help create a more open and airy feel in your condo.

Following these tips will help you make the most of the space in your condo. By getting rid of unused items, utilizing vertical space, and being creative with your furniture placement, you can create a more spacious and organized home.

Explore the blog for more tips on building management and condo living!

It’s officially grilling season in Chicago. And, while thousands of BBQs are executed without any mishaps every year, it’s important to be aware of the numerous regulations around fire pit and grill safety in Chicago. Failure to comply with these regulations can result in hefty fines and other penalties, as well as the risk of fire and injury.

Chicago Rules on Fire Pits

According to the City of Chicago’s website,

It’s officially grilling season in Chicago. And, while thousands of BBQs are executed without any mishaps every year, it’s important to be aware of the numerous regulations around fire pit and grill safety in Chicago. Failure to comply with these regulations can result in hefty fines and other penalties, as well as the risk of fire and injury.

Chicago Rules on Fire Pits

According to the City of Chicago’s website,

Additionally, here are some general tips that will help you have a safer and more enjoyable fire pit experience:

Chicago Regulations on Heaters and Grills

Here are some regulations related to grilling to be aware of:

1. The storage, handling, keeping, or using of any liquefied petroleum gas for any purpose is not permitted inside or in any covered outdoor area of any building or structure with an occupant load exceeding 20 persons. If you’re caught breaking this rule, you could be fined up to $500.

2. You can only grill in designated areas in Chicago parks. Grilling is not allowed on the parkway or in the playlot.

3. You must have a permit to grill in a Chicago park. Permits are available at the park office or online.

4. You can’t grill within 10 feet of a building in Chicago. This includes both residential and commercial buildings.

5. You can’t use an open-flame grill on a wooden deck in Chicago. If you’re caught using an open-flame grill on a wooden deck, you could be fined up to $500.

6. You can’t leave your grill unattended in Chicago. If you’re caught leaving your grill unattended, you could be fined up to $500.

General Grill Safety Tips

Here are some additional tips that, while not necessarily codified in the law, are key for grilling safety:

1. Keep the grill clean. A build-up of grease and debris can be a fire hazard.

2. Inspect your grill regularly for any damage, such as cracked or loose parts.

3. Don’t use gasoline or other flammable liquids to start a fire in your grill.

4. Be careful with lighter fluid. Use only enough to start the fire, and never add it to an already lit grill.

5. Keep your grill away from combustible materials, such as trees, buildings, and deck railings.

6. Supervise children around the grill at all times.

7. Never leave a lit grill unattended. Extinguish the fire before you leave.

8. Be prepared in case of a fire. Keep a fire extinguisher or a bucket of sand near the grill.

9. In case of a grease fire, do not try to put it out with water. This will only make the fire worse.

10. When you’re finished grilling, make sure all the coals are extinguished before you leave.

Association Governing Documents

As always, it is of critical importance to check your Association’s governing documents to ensure you’re adhering to rules pertaining to fire pits, heaters and grills. Violating such rules could lead to hefty fines and/or put other member residents in danger.

For more tips on building and condo maintenance, be sure to explore our blog. No matter what your maintenance needs are, we have the tips and advice you need to get the job done right.

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